Allowance
Last updated
Last updated
On the tab Administration - Settings - Time registration - Allowance, allowance settings are managed. The system supports allowance rules in Sweden.
In a basic installation of the system, allowance settings are predefined. There may be a need to add a new allowance if, for example:
Single-day allowance is applied.
Allowance rules vary for different groups of users in the same database (e.g. some users are entitled to a higher allowance amount than other.
Got to Administration - Settings - Time registration - Allowance and click on the pencil out to the right of the row.
The settings you can make for domestic allowances are:
Whether or not to update the subsistence allowance amounts automatically. If you select "Update automatically", the tax-free domestic allowance amounts will be updated by the Swedish Tax Agency.
If there is a taxable amount to be paid in addition to the tax-free amounts. Tax-free amounts for the different types are filled in the column "Taxable (SEK)".
Connect to payroll item. NOTE! It is relevant whether the number of allowances should be sent in the salary file. Consult a business consultant at Milient Software as it may vary what is possible / best suited for integration with different payroll programs. As an alternative allowance amounts can be connected. Such a connection is not made here on this tab but is done on the tab Administration - Settings - Payroll - Payroll item rule.
Connect payroll items for benefit taxation for meals in connection with allowance.
You can set whether international allowance is optional or not by selecting the alternative best suited your organization.
When the international allowance function is activated, you can scroll down the view and find the settings available.
Percentages applicable to full day, half day, meal deduction, etc. based on the respective normal amount of allowance per country.
Possibility to specify taxable amount to be paid out in addition to the tax-free amounts.
Connection to payroll item.
Connection to paryoll time for benefit taxation (applies to meals in connection with subsistence allowance).
The tax-free normal amounts for international allowance are automatically downloaded to the system from the Swedish Tax Agency if "Update automatically" is selected.
You can find the list of all the normal amounts of allowance for each country under the tab Administration - Settings - Country.
All countries that appear in the list we get from the Swedish Tax Agency can be found here. As a starting point, all countries are inactive. But you can choose which countries you want to activate. Check the box "Show inactive" if you want to make additional countries possible to select in the allowance registration in the time registration view and then uncheck the checkbox "Inactive" for the countries you select.
If you want to add rules for a single day allowance *), for example, you need to add a new allowance:
Go to Administration - Settings - Time registration - Per diem.
Click on Create Allowance.
Select the type of allowance (in this example, Single day is selected).
Choose whether the new allowance should apply to all users or only to a specific group of users.
Click on Save to proceed.
Select whether the one-day allowance should also be available for day trips abroad by checking "International allowance".
Fill in the amounts that apply for Full Day and Half Day and enter the amounts for meal deductions.
The option available for single day allowance for one-day-trips abroad is to enter the percentage of the normal amount for each country.
Select the payroll imte for benefit taxation.
Save.
*) By "single day allowance" we mean taxable allowance amount that can be paid for one-day-business-trips - i.e. without overnight stay.
