Driver's log

On the tab Administration - Settings - Time registration - Driver's log, you can administrate your drivelog types used in time registration view.

Create driving log type

To create a new drivelog type:

• Click on Create drivelog type. There needs to be at least that many drivlog types that need to be managed in terms of salary where the reimbursement per kilometer can be different depending on the type (e.g. private car, company car petrol/diesel/charged hybrid/electric).

• In the Drivelog type field, you give the drivelog type its name. The name will be visible when the user reports their drivelog registrations in the time registration view.

• If a Group/User is selected on a drivelog type, this means that only those who are members of the group/selected user can report on the drivelog type. A typical example is to create a drivelog type for company car and control so that the people who have a company car get a drivelog type for company car when reporting. If all users in the system should have possibility to use the drivelog type - let the selection "All users/groups" to remain.

• Enter Cost/km. The cost you enter here is used to calculate the project cost (because the drivelog registrations are always reported on a project).

• Enter Compensation/km. The amount you enter here is presented on the “Driver's log” report each user can get. The amount is an indication to the user of the compensation they will be paid from the payroll system (if it concerns a business trip for which the user is entitled to be compensated).

• Save.

NOTE! In order for the payroll program to receive the necessary information for the payment of compensation by the payroll system, the drivelog type must be connected to a payroll item. This is done under the tab Administration - Settings - Payroll.

The price the customer should by when drivelog registration are invoiced is managed in the price list for the project.

Changing the drivelog types

A drivelog type can be changed. This is done by clicking on the pencil at the far right of the drivelog type row.

If the drivelog type no longer needs to exist, it can be deactivated. Deactivation means that the drivelog type will no longer appear as a selectable option when registering a drivelog in the time registration view. To deactivate a driving record type, check the “Disabled” checkbox. Already registered drivelog registration on the now deactivated drivelog type will follow in the payroll file and the regisraation will also come up for invoicing despite the deactivation.