Anonymize user

Content

• Preperations

• Anonymize user

Preparations

Create group

First of all, you need to create a new group with the rights Dataskyddsombud (data protection) (if the group already exists you may skip to Settings on user). To create the group, go to Administration - User - Groups.

Click on . Enter group name (Data protection officer or Dataskyddsombud) and mark projekt member as active and if you want, enter a description.

Then press save down to the right to open the other settings.

Choose Data protection officer under Group rights. If you already know who will be a part of this group you may choose them the same way under Group members. Don’t forget to save when you are done.

We do not recommend adding the administrator rights directly to the group because it gives all the members this right. To have the settings on the individual users is better for security because it lowers the risk of users getting the wrong rights by mistake.

Settings on user

To gain access to the function Anonymize user you need to be an administrator as well as a member of the group Dataskyddsombud (data protection officer). You administrate these settings under Permissions on the user card (Administration - Users)

Anonymize user

To anonymize a user, go to Administration - Users - Anonymize user. You are now able to filter out the users you want to anonymize.

The filtering works by finding users that have been deactivated before a choosen date. Choose which date you want to use. Presswhen you have picked your date. Mark the users you want to anonymize in the list. To choose everyone, mark the top box.

When you are done with your selection, press Anonymize down to the right. FYI! Anonymized information can’t be recovered, so make sure only the right users are selected. You must then confirm that you will remove the users by marking the checkbox, then press Yes.

Note: Anonymizing means that all personal data on the user will be deleted. Business data, such as timestamps, will not be affected. “Deleted user” will be shown on reports, invoices etc. instead of the user’s name. You can see anonymized users if you tick the box Show inaktiv over the user list. Sort on the column Status to easily find them among the other users.