Overtime

Overtime distribution

If the user is entitled to overtime, Overtime can be activated on inside the user card on the tab Administration - User - Users.

Once the authorization is activated, the possibility to allocate time as overtime opens in the time registration view.

Of the total time recorded, hours recorded in excess of the scheduled time can be allocated as overtime. The number of different overtime levels available is configurable. In the basic setting, there are two levels: Overtime 1 and Overtime 2. Overtime is always distributed per day.

Overtime in money or time

When the user locks the month, all overtime hours are summed up for the month. In the basic setting in the system, the user is given a selection of whether the overtime should be paid in money or saved in a comp bank in the payroll program. The selection is made in the Time Specification section of the Monthly Locking view. If the user should not be able to select whether the overtime is paid in money or saved in the comp bank, the option can be turned off so that the overtime is always paid (or always saved in the comp bank).

Invoicing of overtime

Overtime distribution, as described above, only handles the user's overtime compensation (salary-wise) and does not functionally affect different pricing when invoicing the customer. If the customer is to be charged a higher price per hour for overtime, the timekeeper is required to report on one or more overtime activities.

In the pricelist, the price of the overtime activity can be specified.

If the overtime is to be invoiced and the user is entitled to overtime compensation, the user thus makes a breakdown between different activities and, in addition, the user also makes a breakdown of the overtime in order for the correct compensation to be paid via the salary - see section above.

Alternative configurations

There are several different configurations that can be made in Milient Time Flow regarding overtime management.

Example:

• Time or money can be preset in the monthly locking view.

• The “Time”/“Money” option in the monthly locking view can be disabled.

• Possible configuration: Compbank and flexbank are the same thing. I.e. overtime is recalculated with a time factor and ends up in the same time bank as the flex directly here in the system. Read more about this in the section on Time factors under Settings - Payroll - Time factors.

• Overtime 1 and Overtime 2 can have alternative names.

• There can be more or less overtime levels (1-4).

• When a new user is created, it can be preset that the user should have overtime turned on (or not preset).

• Activities can be configured so that when overtime is recorded on an activity that is defined as overtime, the overtime is automatically distributed in terms of salary.

Consult with a Milient Software business consultant to set up the overtime rules in the system in a way that fits the contractual rules of your company.