Travel Time

Travel Time Allocation

If the user is entitled to travel time compensation outside working hours, Travel Time can be activated inside the user card under Administration - Users - Users.

When the permission is activated, the possibility to allocate time as travel time opens in the time registration view.

Of the total time recorded, hours recorded in excess of the scheduled time can be allocated as travel time. The number of different travel time levels available is configurable. In the basic setting, there are two levels: Travel time 1 and Travel time 2. Travel time is always allocated per day.

Travel Time Compensation in Money or Time

When the user locks their month, all travel time hours are summed up for the month. In the basic setting in the system, the user is given a selection of whether the travel time should be paid out in money or saved in a comp bank in the payroll program. The selection is made in the Time specification section of the monthly locking view. If it should not be possible for the user to select time/money when locking the month, the selection can be turned off (e.g. if travel time is always paid in money).

Invoicing of travel time

Travel time distribution, as described above, only handles the user's travel time compensation in terms of salary. If the customer is to be charged a different hour price when travelling in the project, the timekeeper needs to register on one or more travel time activities.

In the pricelist, the price for the travel time activity can be specified.

If travel time is to be invoiced and the user is entitled to travel time compensation, the user thus makes a division between different activities and, in addition, the user also makes an allocation of travel time - see section above.

Alternative configurations

There are several different configurations that can be made in Milient Time Flow regarding travel time management.

Example:

• Time or money can be preset in the monthly locking view.

• The “Time”/“Money” option in the monthly locking view can be disabled.

• It is possible to use time factors for travel time - read more in the section on Time factors.

• Travel Time 1 and Travel Time 2 can have alternative names.

• There can be more or less travel time levels.

• When a new user is created, it can be preset that the user should have travel time as a selected alternative in the time registration view (or not preset).

• Activities can be configured so that when travel time is recorded on an activity that is defined as travel time, the travel time is automatically distributed in terms of salary.

Consult with a Milient Software business consultant to set up the travel time management in the system in the way that suits the contractual rules of your company.