Last updated
Last updated
The calendar is used to inform the employees which days and for how many hours they should work. The information that is add here is used as a standard for all users that it is connected to. If you want to add different hours for a person use Schedule.
You will find calendar under Administration – Users – Calendar.
Then choose the calendar that you want to update. Changes are made one month at a time.
You can also subscribe to Swedish holidays. The system will then automatically mark these as red and/or enter 0 hours as work time. To subscribe, choos it in the droplist at the top. At the moment you can only subscribe to Swedish holidays.
Examples for regular adjustments in the calendar:
If the company has days that dividends from the standard work time
Holidays that affect weekdays (unless you subscribe to these)
If you work less, then the normal time days before a public holiday
If a day between a publice holiday and another work free day is counted as free
To keep your changes, you need to Save. Until you save you can undo your changes by pressing undo at the bottom right.
If you create a calendar that you no longer need you do not have to delete it. Go to the calendar and choose Inactivate in the upper right. Inactivated calendars at hidden in the list but may be shown by choosing Show inactive in the list.
You may need more than one calendar - for example if you have your company in different countries with different holidays. If you create more calendars you can choose between these for every user, Admin - User - Users.
As a standard the system suggests 8 hours Monday-Friday and 0 hours on weekends. You adjust the standard work hours at the top but you can changes an individual day directly on the day. Changes the number of hours to 0 on days that is not workdays and mark it as red in the calendar . If you have half days, first enter the standard time at the top and then press the icon for days that should be half days. Save and continue in the same manner for the rest of the months for the whole year. You only need to change and save months with deviating days.
All change you make will be visible in the time registration for those who register time on this calendar, except for people that has a schedule instead (for example, part time workers). A schedule trumps the information in the calendar. .
