Expenses (Claims)

Set up your file

You can select from templates provided by Moment or you can build your own export template. However, this setup requires some technical insight. Please contact support for assistance if you have questions regarding creation of your custom export template file.

Here you can set up your file: Setup > Settings > Export templates

All export files are subject to a one-time cost.

Retrieve your file from the system

To retrieve the file with expenses, go to My pages > Travel & Expense > Report

  • Make sure you have create an export template, as described in the section above.

  • Do the necessary selection in the report

  • Click the setting-icon in upper right corner. Choose "Export using export template"

  • Select your export template in the dropdown

  • Select the date span

  • The export file is ready to be imported into your salary system.

File details

This is how the exported file can look like: 0;0;57;800;0.00;1;1096.00;1096.00;0;0;"";"2019090";"";"";"";"";0 0;0;57;400;0.00;1;435.00;435.00;0;0;"";"2019090";"";"";"";"";0 0;0;57;400;0.00;1;435.00;435.00;0;0;"";"2019090";"";"";"";"";0 0;0;57;655;0.00;1;91.00;91.00;0;0;"";"2019090";"";"";"";"";0

The columns (headers) will in this case be: 0 (year. To be chosen on import) 0 (period. To be chosen on import) externalUserAccountNumber compensationTypeCode empty quantity amountIncludingVat totalAmountIncludingVat empty empty projectNumber empty fields to be used for several data fields All columns and content are flexible, and get be adjusted in Moment.

Nice to know

  • The export file only includes expenses that has status "Approved"

  • When doing the export, tick the checkbox if you want to update the status of the expenses to "Paid out".

  • The export file does not include expenses already paid by employer.

  • The export file does only contain records where the external employee number is added.

  • The export does not change any data in Moment, so you can run the export as often as you like.

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