> For the complete documentation index, see [llms.txt](https://docs.milientsoftware.com/help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.milientsoftware.com/help/projects/how-to-setup-hours-approval-in-moment.md).

# Hours approval

In Project Flow by Moment, you can configure the system so that project owners are responsible for approving the hours of their project team members, or a designated supervisor assigned as the HR Timesheet Approver.

**Set up:**

In [General - Moment](https://app.moment.team/cloudware/settings/preferences/general) select which role will approve time records.\
The options are:

·    **Project owner**

·      **HR Timesheet approver**

<figure><img src="/files/jMdqwUnyLKaP6MGIek6K" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/VKqfp1kV4fXlccxCXfvX" alt=""><figcaption></figcaption></figure>

When the selection is saved, you will be forwarded to the travel & expense settings to complete your setup.\
[Settings - Moment](https://app.moment.team/cloudware/settings/travel/preferences)

If you enable **use time record approval**, every time a co-worker logs in hours, the project-owner will receive a notification in the top righ corner in Project Flow (by clicking on the bell icon)

**HR Timesheet approver:**&#x20;

Assign an approver on the resource:

<figure><img src="/files/AwiZIsw15gYMoE285xqK" alt=""><figcaption></figcaption></figure>

**Project Owner:**

Designate a project member as the project owner in the project.

<figure><img src="/files/yV9LZuLLGM5KIFVy4PSm" alt=""><figcaption></figcaption></figure>

**Approving hours:**

[Hours approval - Moment](https://app.moment.team/cloudware/projects/timeRecordsApproving)

Go to Projects -> Hours approval

Approvers will have access to approve time records for:

* Resources for whom they have HR responsibility
* Resources within projects where they are the Project Owner.

<figure><img src="/files/OEts789DYPCojzVGOd0r" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/lCgggreJO5RNWepgV2Tz" alt=""><figcaption></figcaption></figure>

**Exceptions:**

Administrators and Economy roles will have access to approve all hours from the Finances -> To be invoiced.

<figure><img src="/files/7O43IpLzJJxYriYvjYfX" alt=""><figcaption></figcaption></figure>

**Change in function 11/2025:**

·       Removed possibility of approving hours from My pages -> Project management

·       Removed “Approve selected hours” from Project -> Hours report