# Hours approval

In Project Flow by Moment, you can configure the system so that project owners are responsible for approving the hours of their project team members, or a designated supervisor assigned as the HR Timesheet Approver.

**Set up:**

In [General - Moment](https://app.moment.team/cloudware/settings/preferences/general) select which role will approve time records.\
The options are:

·    **Project owner**

·      **HR Timesheet approver**

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When the selection is saved, you will be forwarded to the travel & expense settings to complete your setup.\
[Settings - Moment](https://app.moment.team/cloudware/settings/travel/preferences)

If you enable **use time record approval**, every time a co-worker logs in hours, the project-owner will receive a notification in the top righ corner in Project Flow (by clicking on the bell icon)

**HR Timesheet approver:**&#x20;

Assign an approver on the resource:

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**Project Owner:**

Designate a project member as the project owner in the project.

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**Approving hours:**

[Hours approval - Moment](https://app.moment.team/cloudware/projects/timeRecordsApproving)

Go to Projects -> Hours approval

Approvers will have access to approve time records for:

* Resources for whom they have HR responsibility
* Resources within projects where they are the Project Owner.

<figure><img src="https://497021537-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LsGm2gYUXX6xCfrrWgU-887967055%2Fuploads%2F0NdY9bepd0JSq8r5D09j%2Fimage.png?alt=media&#x26;token=7fca2221-c3b0-4d26-8f80-88b2f07b9309" alt=""><figcaption></figcaption></figure>

<figure><img src="https://497021537-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LsGm2gYUXX6xCfrrWgU-887967055%2Fuploads%2Ff5FIZ8ETE2w0c1zKRDhR%2Fimage.png?alt=media&#x26;token=96a6a310-0337-4226-a34d-cbd57b47df24" alt=""><figcaption></figcaption></figure>

**Exceptions:**

Administrators and Economy roles will have access to approve all hours from the Finances -> To be invoiced.

<figure><img src="https://497021537-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LsGm2gYUXX6xCfrrWgU-887967055%2Fuploads%2FQ6bjEELKAjbpuAzjAzEo%2Fimage.png?alt=media&#x26;token=48c8420e-75d4-4b04-97b0-01b052640b74" alt=""><figcaption></figcaption></figure>

**Change in function 11/2025:**

·       Removed possibility of approving hours from My pages -> Project management

·       Removed “Approve selected hours” from Project -> Hours report